Website phezulusolutio1 PHEZULU solutions

Our client is based in Centurion and requires an Estate General Manager

 

SUBMIT YOUR CV TO RECRUTIMENT@PHEZULUSOLUTIONS.COM

 

(Only short listed candidates will be contacted, if you are not contacted within 21 days, please consider your application nor successful).

 

JOB SPEC: 

 

JOB REQUIREMENTS:

  • Financial management or general management degree or equivalent level
  • Technical Facilities Management or Business Management or Masters in Business

Administration will be an advantage

  • Knowledge of disciplinary and grievance procedures
  • Knowledge of organisational design and development
  • Knowledge of performance management

Experience

  • At least five (5) years of senior level experience in general facilities management

including managing a residential Estate or Estates

  • Experience in dealing and managing crises situations
  • Experience in thinking strategically while being able to act at operational level

Skills and Abilities

  • Strong leadership qualities
  • Ability to plan, delegate and control performance
  • Ability to write, analyse and interpret financial statements
  • Ability to delegate and manage a team of Managers
  • Strong communication skills – at all levels – especially with own team, with the

Board and with residents and with third parties

  • Ability to work under pressure and analyse situations to come up with best

solutions

  • Ability to interpret and implement strategic direction

Personal Attributes

  • Professional and diplomatic
  • Dependable and Compliant
  • Highly organized
  • Strong work ethic

 

Key Performance areas and objectives:

 

Operational Management:

  • Overseeing daily business operations
  • Aware of all aspects of up-to-date status of service delivery within the Estate

including Security, Facilities, Aesthetics, Health and Safety and Communication.

  • Managing senior staff. Convenes regular management meetings and ensures staff

wellness

  • Monitors the quality of service delivery by managers and enforces performance in

accordance with agreed standards

  • Investigating and introducing forms, tools, templates, systems and processes to

improve performance

  • Ensuring the integrity of record keeping and filing and maintaining detailed asset

registers

  • Engaging with all stakeholders including local SAPS and all relevant departments

of Tshwane Metropolitan Council

  • Ensuring that regular communication within the estate is achieved
  • Advertising and promoting the reputation of the Estate
  • Assisting in setting and enforcing performance standards and SLAs for contractors
  • Monitoring the quality of service delivery by service providers and enforcing

performance in accordance with agreed standards

  • Encouraging constant improvements in service delivery through better systems,

controls and ways of working

  • Researching and identifying opportunities for the betterment of the Estate

Human Resource Management:

  • Ensures that the various functional structures are clearly defined and that individual

managers and staff are informed about the requirements of their jobs

  • Recruits, develops, trains, rewards and retains a competent Management team in

all key functions

  • Evaluating performance and productivity
  • Develops and promulgates HR policies and procedures for implementation
  • Monitors and promotes healthy work relationships
  • Ensures that all Managers have clear goals and that their performance is managed

in terms thereof

  • Ensures compliance with all HR related legislative and regulatory requirements
  • Ensures that any disciplinary and poor performance issues are dealt with promptly,

fairly and in accordance with labour Legislation and estate rules and procedures

Governance, Compliance and Risk:

  • Ensures that all estate policies, procedures and practices comply with legal and

environmental requirements as well as with estate rules

  • Ensures that adequate policies are in place to guide residents, staff and

contractors

  • Monitors that the various structures and constitutions comply with Company law

and with any other statutory requirements

  • Ensuring that laws, statutory regulations and Estate rules are adhered to and that

there are penalties defined for transgressions

  • Ensures that the relevant parties comply with the Occupational Health and safety

(OHS) legislation and regulations

  • Provides guidance to all stakeholders on Corporate Governance
  • Ensuring that all developments or improvements on the Estate enhance value and

comply with the relevant regulations

  • Conducting a structured risk analysis and institutes appropriate action to prevent

risk factors or minimise the potential consequences

  • Reporting all significant risk factors to the Board and obtaining approval for action

or reports on preventive action already instituted

  • Monitoring the integrity of data, records and the security of technology systems

Financials and Administration:

  • Delegates responsibility for approved functional budgets as applicable and

monitors performance against budgeted parameters

  • Liaises with the Managing Agent and the Board Finance Director in relation to

invoicing and financial reporting

  • Submits monthly and annual analysis and reports to the Board
  • Analysing accounting and financial data
  • Recommending improvements in the management of finances and implementing

corrective action for out of budget expenditure or ad hoc proposals

  • Coordinating the preparation of annual budgets and submitting them to the Board

for approval

  • Coordinating with the Managing Agent and the Chairperson of the Board in the

preparation of the agenda and documentations for Board meetings

  • Contributing to all decision making and making representations on behalf of the

management team and areas of responsibility

  • Ensuring that secretarial support is provided for Board meetings
  • Ensuring that Board meetings minutes are distributed in time and actions are

followed up

  • Preparing comprehensive and regular reports and giving presentations to the

Board Planning and Strategy Implementation:

  • Participates in setting the vision and strategic direction for the HOA
  • Accepts the strategic priorities from the Board and participate in developing annual

goals for implementation

  • Delegates the relevant goals to the various management functions and develops

written measurable delivery targets/goals for the managers

  • Monitors ongoing performance against the agreed targets and goals and institutes

remedial action as appropriate

  • Provides guidance and support to function managers in terms of delivery on their

goals

  • Consults and recommends tools, systems process to improve performance
  • Calls for action on performance failures.
  • Assesses existing systems and develops revised or new fit-for-purpose systems

 

OFFERED:

Annual salary +-R1million

To apply for this job please visit phezulusolutions.co.za.

PHEZULU Outsourcing and Recruitment Solutions